Administrative Assistant 100% (f/m)


Standort:

Lucerne_

Gepostet am:

10. Januar 2019

Beschäftigungsart:

Temporärarbeit

Referenznummer:

06680-0010690759


Description

For our client, an international Pharma company in Lucerne, we are urgently looking for an Administrive Assistant 100% (f/m).

Your Responsibilities

  • Responsible for performing administrative and organizational support tasks for stakeholders on director level - in particular
  • Arrange and book travel, transport, transfers, accommodation, meeting facilities, conferences, global videoconferences and teleconferences, registrations; produce itineraries for international trips incl VISA applications
  • Preparing expense reports
  • Outlook calendar planning and maintenance
  • Conduct business processes that support the function using appropriate software packages, e.g. expenses, PO raising, invoices processing, holiday booking.
  • Consolidate data from other members of the regional team and prepare reports in Excel on monthly basis
  • Arrange and coordinate video- and teleconferences and cross-functional internal/external meetings (small and large); book meeting rooms, equipment, hospitality, etc.
  • Welcome visitors; arrange transport, accommodation, itineraries and hospitality for visitors, as required
  • Manage electronic and physical filing and documentation on SharePoint
  • Supporting executives in expatriate matters

Your Qualification and Skills

  • Commercial education or equivalent (KV), higher level education highly preferred.
  • Minimum 3+ years' experience in a similar position in international business environment
  • Excellent communication skills spoken and written in English and German
  • Excellent hands on user of MS Office (Outlook, Excel, Word, PowerPoint, SharePoint)
  • Ability to use range of office equipment and, being very familiar with current electronic devices and IT technologies (such as iPhone, Laptop etc.)
  • Great organizational planning & prioritization skills and attention to details
  • Highly proactive and self-motivated individual with ability to adapt to changing environment
  • Strong interpersonal skills and able to work in cross functional and multinational team with different cultures
  • Ethics and integrity, awareness of compliance requirements and maintaining confidentiality as normal way of working.

Are you interested in this position?

Please apply online giving the reference number 06680-0010690759 in your application. If you need any further information on this role, please contact Jasmin Diallo from Robert Half.



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