Executive Assistant 100% (f/m)

Standort : Lucerne
Veröffentlicht am :
Beschäftigungsart : Temporärarbeit
Referenznummer : 5339
Geschäftsbereich : Assistenz/Kaufmännisch

Beschreibung :

For our client, an international Pharma company in Lucerne, we are urgently looking for an Administrative Assistant 100% (f/m).


  • Arrange and coordinate video- and teleconferences and cross-functional internal/external meetings with senior leaders, marketing teams and country stakeholders across time zones

  • Outlook calendar planning, maintenance and ownership of tradeoffs for meeting coordination

  • Collaborate closely with wider admin team to coordinate activities within HQ and markets

  • Coordinate and book travel, transport, transfers, accommodation, meeting facilities, conferences and registrations incl. VISA applications and itineraries for international trips

  • Write effective meeting minutes, transcribe notes and compose memos or communications

  • Conduct business processes that support the team using SAP or customized programs across markets for expense reporting, PO raising, invoices processing or holiday/absence booking

  • Consolidate data from team members and prepare reports e.g. for project or budget tracking

  • Records/Knowledge management through electronic and physical filing and documentation

  • Support team members in expatriate matters

Your Qualification and Skills

  • Commercial education or equivalent (KV), higher level education highly preferred

  • Minimum 5+ years' experience in a similar position in an international business environment

  • Excellent communication skills spoken and written in English and German is a Must

  • Great organizational, planning & prioritization skills for effective performance of multiple tasks with thorough follow-up and attention to details

  • Highly proactive and self-motivated individual with service orientation who anticipates needs and who is able to work with minimal supervision in a dynamic and changing environment

  • Strong interpersonal skills and able to work in a cross-functional and multinational team with different regulations and cultures

  • Ethics and integrity, awareness of compliance requirements and maintaining confidentiality as a normal way of working

  • Advanced hands on user of MS Office (Outlook, Excel, Word, PowerPoint, SharePoint) and SAP

  • Ability to use range of office equipment and other peripheral electronic devices (iPhone, PC)

Are you interested in this position?
Please apply online giving the reference number 5339 in your application. If you need any further information on this role, please contact Jasmin Diallo from Robert Half Office Team

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